Section 9: Other Contracts

Numerous contracts are entered into, between the University and other public entities, or private entities, and due to the nature of the scope of work, competitive bids are not required. Examples of such contracts may include, but not be limited to the following:

  • Entertainers
  • Speakers
  • Hospitals
  • Mental Health Organizations
  • School Districts

Signatories to those contracts are to include the Director of Procurement Services, and it is preferred that all other parties to the contract have their signatures affixed prior to the document being submitted to Purchasing. In that way, the file copy, which is retained in the Purchasing Department, will contain the signatures of all the parties to the contract.

Contracts in excess of $25,000.00 that are not competitively bid must be reported to the Board of Governors for approval. All contracts in excess of $100,000.00 regardless of the nature of the contract, must be approved by the Board of Governors prior to commitment of the University taking place.

For those contracts of this nature, the payment process may be accomplished by either a Payment Request, through Financial Services, if the value is less than $750; or a UBUY Requisition, through Purchasing, if the amount is greater than $750. Processing through the Purchasing Department will allow for the inclusion in a listing of contracts, which will provide the originator with notification of pending contract ending, and with sufficient lead time to allow continuity of either a renewal, or a new contract, if desired by the user(s).